Executive Director

Position Summary

The Executive Director is a part-time role responsible for BCA's day-to-day operations, keeping the organization running smoothly in support of its volunteer officers. Core responsibilities include managing records, membership, finances (in coordination with the Treasurer), and key programs.

The Executive Director reports to and works closely with the President, the Executive Committee, and the full Board of Directors to advance BCA's mission. The Executive Committee consists of the President, President-Elect, Treasurer, Communications Vice President, and two Lifetime members, plus the Executive Director as a non-voting, ex-officio member. The Board of Directors comprises all current BCA officers.

Position Application
Applications accepted June 1–30, 2026

Appointment and Accountability

  • The Executive Director reports to and works under the direction of the Executive Committee and Board of Directors.
  • Performance is reviewed annually by the President and reviewed by the Board of Directors.

Key Responsibilities

Leadership and Operational Management

  • Run the day-to-day operations in line with the mission, bylaws, and Board direction, using clear calendars, workflows, and timelines.
  • Support the President, Executive Committee, and Board of Directors, and all affiliated divisions (ASBP, etc..) by documenting decisions, tracking follow-through, and keeping communication moving across officers and committees.

Corporate Records and Governance

  • Serve as Secretary: take and keep accurate minutes and official records; share minutes of meetings as necessary.
  • Help the President and Board keep meetings and documentation on track (notices, agendas/materials, written consents, and waivers of notice).
  • Maintain central files, officer lists, and smooth handoffs of records/materials when officers change; coordinate archiving as needed.

Board and Executive Committee Support

  • Support the Executive Committee and Board of Director meetings; attend the Fall Forum and Spring Workshop; coordinate logistics and facilities as needed for meetings and workshops.
  • Facilitate Executive Committee meetings and the annual workshop; coordinate logistics and facilities as needed for meetings and workshops.
  • Maintain the Association calendar and support onboarding/orientation for new officers.

Membership Administration

  • Handle membership administration — applications, eligibility checks, approvals as authorized, and accurate rosters (including lifetime members).
  • Manage dues and renewals (notices, reinstatements, and standing) and provide updated lists/directories to officers and committees.
  • Work with the Vice President for Membership on recruitment and retention efforts.

Financial Administration

  • Work with the Treasurer to manage finances responsibly and keep reporting accurate and timely.
  • Maintain accounts and supporting documentation; provide monthly financial statements; deposit dues, fees, registrations, and other receipts.
  • Support budget development and execution; provide current budget information to officers on request.
  • Support annual financial reviews/audits and Treasurer transitions; keep documentation for tax and other required filings.
  • Oversee combined financial management of BCA funds and Association of State Baptist Publications chapter funds.

Programs, Communications, and Office Operations

  • Programs: Coordinate awards support and help with the Fall Forum and Spring Workshop (including registration coordination).
  • Communications: Work with the Communications VP to coordinate production of the email newsletter and social media postings; work with the Technology Specialist to manage the website; support other approved member communications.
  • Printing/mailings: Coordinate printing of materials for meetings and events.
  • Records: Coordinate archiving with the Southern Baptist Archives and keep program records in cooperation with BCA's historian.
  • ASBP: Support ASBP representative in planning and coordinating ASBP meetings and events

Compliance and Legal Oversight

  • Make sure meetings, notices, and records follow the bylaws and applicable Tennessee law.
  • Keep current contact information for members and directors.
  • Take on other related duties as assigned by the President or Board of Directors.

Qualifications

  • Strong organizational skills and ability to keep records and details straight.
  • Experience supporting a volunteer board and nonprofit operations (meetings, minutes, documentation, and follow-through).
  • Comfort working with budgets and financial records with a strong stewardship mindset.
  • Clear, timely communication and a collaborative working style.
  • Ability to juggle multiple deadlines and logistics (meetings, events, communications).
  • Knowledge of the Southern Baptist Convention is helpful.
  • Must be a self-starter with strong relational skills who can manage and lead volunteers.

Position Application
Applications accepted June 1–30, 2026